Job Overview
We are looking for a Administrative Assistant to join Travelgate in Palma de Mallorca.
📍 Location: Palma. On-Site
🕓 Employment Type: Permanent
About Travelgate
Founded in 2012 and headquartered in Palma de Mallorca, Spain, Travelgate is the global network for hotel distribution, connecting more than 1,000 Buyers and Sellers through a unified API platform.
We provide the infrastructure behind hotel connectivity, helping travel companies reduce integration complexity, improve operational reliability, and access hotel inventory at scale through seamless, high-performance distribution.
Since 2024, Travelgate has been part of Travelsoft Group, a leading travel SaaS company operating in 90 countries through twelve brands, driving innovation across the travel industry.
🚀 What You’ll Do
As part of our Finance department, you will play a crucial role in our day-to-day operations. Your responsibilities will include:
- Billing & Invoicing: Manage the end-to-end billing process, including generating, posting, and distributing invoices.
- Accounts Receivable: Monitor customer accounts, manage collections, and accurately allocate payments.
- Reconciliations: Perform regular bank and customer account reconciliations.
- Problem Solving: Investigate and resolve payment discrepancies, irregularities, and customer billing inquiries.
- Record Keeping: Maintain organized, up-to-date accounts receivable files and adhere to established procedures for processing receipts.
- Team Support: Assist the finance team with month-end closing activities and other administrative duties.
💡 What You Bring
- Education: training in Finance, Business Administration, Accounting, or a related field.
- Skills Required: Accounting and Microsoft Excel proficiency.
- Languages: An intermediate level of English (written and spoken).
- Experience: At least 3 of prior experience in an admin or finance role is mandatory.
- Bonus Points: Familiarity with Odoo or similar ERP systems will be highly valued.
🌟 What We Offer
Because at Travelgate, work should be rewarding, flexible, and fun.
Work & Lifestyle Perks
- Shorter workdays in August (hello, summer!).
- Continuous training and development opportunities.
- The opportunity to be involved in various aspects of the Finance department.
- Permanent contract from day one.
- The opportunity to be part of a great team of professionals
Office Life & Perks
- Monday Breakfast Club – because starting the week deserves a treat.
- Coffee machines and a variety of teas always available.
- Healthy meal fridge with nutritious options at €4.95.
- Free English classes to strengthen your skills.
- Negotiated health insurance rates with Sanitas.
- Free parking available at ParcBit.
- Discounted gym rates at Campus Sport
Culture & Fun
- Dynamic, inclusive culture where ideas matter.
- Team get-togethers .
- Summer and Christmas parties that are truly memorable.
- Welcome pack including a backpack, water bottle and more.
- Fun Committee organizing monthly surprises and events.
- Pet Day and Bring Your Child to Work Day — yes, really!